Document sharing is a crucial component of collaborative business processes. If it is not done properly it can leave the opening for hackers to steal sensitive data.
Secure Document Sharing is the distribution of data that are considered confidential or private like personally identifiable information (PII), or protected health information (PHI). This includes documents that are being developed and distributed to colleagues as part of a collaboration or review process. It is utilized in M&A activities, and requires a solution which allows large files to be shared in the most secure online environment.
The most commonly used method is to use cloud-based https://vandaengine.org/boosting-corporate-security-why-virtual-data-rooms-are-essential/ file sharing applications. These allow users to access online files in a controlled manner (e.g. printing, copying and screen-shot prevention). It also offers an extensive access control system for shared files and folders and allows for advanced security options, such as audit trails and encryption.
Another alternative is peer-to-peer (P2P) document sharing, which enables computers to connect to each other directly to transfer files without hosting them on a central server. It comes with a few advantages, including reduced storage requirements as well as speedy transfer speeds and an easier to customize user experience. But it also poses significant dangers, including accidental publication of private information malware, viruses, malware and worms. It is not recommended for use in environments subject to stringent compliance regulations. Mimecast’s Secure Document Sharing Solution provides the most secure way for teams within an organization to share documents both with external parties and internally. It can be triggered manually or automatically, based on administrator-defined policies. It also provides different levels of collaboration and access to be in line with the organizational governance guidelines and best practices for secure document sharing.
